Basic Booth Instructions
Whether you are thinking about sponsoring Altitude Summit or have already signed a contract, this page will help you navigate the process of creating an eye-catching, Instagram-able, and engaging booth area.
To see more images of past booth sponsorship activations and exhibitor space options at The Saguaro, please click on any picture on this page and it will rotate to the left to show you additional images.
The first thing to think about is the goal or focus of your booth. Do you want a space to sit down and talk with bloggers, do you want to maximize social shares with an installment, or do you want to showcase a specific product?
- Sitting Area: brainstorm a theme with your team that will reflect a distinct feeling - cozy, modern, casual, rustic, etc. Then build out a seating area to reflect that theme. You could work with the natural surrounding found in your selected area (colorful wall/bush), build a freestanding backdrop, or hang a backdrop.
- Installment: Alt attendees love when things are over the top! They want to interact with a display to create buzz-worthy content for their audience. If you can provide that within your booth area, the more exposure you will receive. Think along the lines of The Color Factory or The Museum of Ice Cream.
- Showcase: use what you are showcasing and make a display with it, create a backdrop using the product, incorporate an interactive contest using the product + hashtag, or bring in influencers to demonstrate.
* Booths are available in 10x10, 10x20, and 10x30 sizes and are priced according to size. Need an even larger space? Check out the Palmetto Patio or the Sago Balcony (see images below). These are available for total buy out. Ask your Sales Lead for pricing and inclusions.
Or, if you want an intimate exhibitor space, please ask about these options:
Booth locations will be determined in 2018 closer to the date of the event. A lot of factors go into choosing the specific booth space for each vendor (size, brand diversity, activation requirements, etc.). While we are happy to field location requests and will try wherever possible to accommodate them, please understand that Alt Summit reserves the right to make booth location decisions.
Instead of traditional sponsored snack breaks, we will be sending attendees to the sponsored booth spaces as a way to drive even greater attendee visits to booths. We encourage booth sponsors to have treats available during these times. You could consider a healthy snack like a veggie tray, something to satisfy influencer's sweet tooth, or a fun drink and simple snacks. See the catering menu here for options and pricing.
*All snacks need to be approved by Kelly (the sponsor liaison) by January 10th to ensure that they are in compliance with the hotel.
Please let us know by January 10, 2018 if you would like any of the following, included at no additional charge to Alt Summit Courtyard Booth sponsors.
A 10x10 pop-up tent
One power outlet provided to each sponsor space
Additionally, you will be included in our Cabana Crawl event.
The Cabana Crawl is a 2-hour event (date and time TBD) where Alt Summit attendees Balcony, Booth, Lobby, Patio, and Suite hop through the venue, getting up close and personal with all of our creative space sponsors. Pull out all the stops to entice our guests to make themselves at home in your booth during their Cabana Crawl journey as they stop to chat, build relationships with you, sample your products, enter for chances to win prizes, capture the perfect #selfie, share all of it realtime via social media, enjoy some refreshments, and anything else you have to offer.
Familiar with the mini parties past Alt sponsors hosted at our Salt Lake City Alt Summit events? The Cabana Crawl is the Palm Springs version of that. The same amount of creativity and fun, just outdoors with perfect not-so-winter weather.
Out-of-pocket costs can vary widely from sponsorship to sponsorship. Refer to this list for basic inclusions and anticipated out-of-pocket costs: https://docs.google.com/document/d/1yyEiINJjXcqoOtxY4O9p2WPLBYEw_M_eptPXtPT8cxE/edit#.
To identify pricing and inclusions for the out-of-pocket costs included in your sponsorship, we recommend contacting the vendors listed in the “Resources” section below (or your own preferred providers) for quotes on specific items like:
Design and build-out
Delivery and set-up
The following companies are Alt Summit’s preferred providers
Canyon Copy and Print - signage, logos, backdrops, brochures, etc.
AVMP - audio visual
Michael Wilson: email@example.com
Signature Party Rentals - party supplies, tables, decorations, etc.
Linda Jenkins: firstname.lastname@example.org
Classic Party Rentals in Palm Desert - furniture, linens, tableware, etc.
Sharon Wyler: email@example.com
Crystal Jennings: firstname.lastname@example.org
For more extensive services including concept, design, booth build-out:
Danielle Gibson Events
Set Up and Take Down:
Set up and take down dates and times are as follows:
Set up can begin on Sunday, February 25 or as early as 6:00 a.m. on Monday, February 26. Set up must be complete in time for our welcome party, beginning at 11 a.m. that day.
Note! You may not use the Lobby to access the Courtyard for set up past 11 a.m. on Monday, February 26.
Take down can begin no earlier than 7 p.m. on Wednesday, February 28. Or you may take down your booth any time on Thursday, March 1. We suggest keeping your booth up and active through Thursday as we'll still have events taking place that day.
Shipping and Receiving:
Boxes can arrive at the Saguaro Hotel starting Friday, February 23. Please let Kelly know how many boxes you anticipate shipping directly to the hotel. Mark boxes as follows:
The Saguaro Palm Springs
Attn: Hotel Sales Department
[SPONSOR NAME] [SPONSOR CONTACT] re: ALT SUMMIT
1800 E. Palm Canyon Drive
Palm Springs, CA 92264
Because of the limited storage space available at The Saguaro, shipped items can not arrive before Friday, February 23rd.
Storage rates (payable to the hotel) are as follows:
$2.50 per box of 40lbs. or less per day
$5.00 per box of 41lbs. or more per day
A daily storage rate and shipping fees will be charged to sponsors whose boxes arrive before Friday, February 23, 2018 or for items that are not packaged and shipped after the event.
Forklifts are not available at The Saguaro and are not included in the sponsorship fee. However, we anticipate brands needing a forklift and would be happy to put you in touch with those who request one to share cost if you’d like. Simply ask your Sales Lead or Sponsor Liaison for information and we’re happy to help.