Welcome to Alt Summit! We want to make sure your experience at Alt Summit is effective and productive! Here are some to-do's and logistical details that will help things run smoothly. Our team is here to help you with all of your sponsorship needs. Please reach out to the following individuals for these issues:
If your sponsorship requires more AV than what is included in your package, we recommend reaching out to:
Michael Wilson: firstname.lastname@example.org
- Sales Lead: sponsorship activation ideas, contract, scope of work, or quality issues
- Jyl Pattee - email@example.com, 801.971.9335
- Barbara Jones - firstname.lastname@example.org, 310.291.6271
- Paula Bruno - email@example.com, 203.984.2202
- Event management: for vendor recommendations, questions about the hotel, AV, and other logistics.
- Erin Stanley - firstname.lastname@example.org, 435.817.3328
- Sponsor Liaison: for sponsorship execution, including the timeline, creative asset management e.g., logo, eNewsletter copy, shipping/receiving, invoicing, and more!
- Kelly Smith- email@example.com, 406.580.8079
This is a living document and will be updated as need and as circumstances change, so please KEEP THIS LINK and check back. We will keep this list updated with current information that may help you.
COPY AND CREATIVE ASSETS
Please send a high resolution logo in both JPG and EPS formats to firstname.lastname@example.org.
Please complete this form (https://docs.google.com/forms/d/e/1FAIpQLSc6cTZ9gn804wynNLIz7mwFri6O2vs2C3kRaQssL-YvbGlmtg/viewform) to provide us with the information we need to publicize your sponsorship to the Alt Summit 2018 Community. This includes a short blurb about your company (see examples here), your brand’s social media handles and hashtag, and any brand messaging that should go in your eNewsletter feature. All information must be received no later than December 31, 2017.
Want to know more about the floor plan? Follow this link for information about dimensions, locations, and more.
FOOD AND BEVERAGE
Follow this link for all catering options.
GIFT BAG INCLUSION
If you are participating in the Alt Summit gift bag, a sample item needs to be mailed by December 15. The item needs to be true to size and should be accompanied by any printed materials you plan to include. Keep in mind that attendees are more likely to amplify these items on social channels if they are beautiful or generous or thoughtful or clever or helpful. Once your item is approved, we will provide instructions for shipping. Plan on sending 700 items.
Mail your sample item to:
c/o Erin Stanley
1000 E. Oakhill Drive
Alpine, UT 84004
The Alt Summit 2018 venue, The Saguaro hotel, is currently sold out. To accommodate you and your team, we have booked additional rooms at the nearby V hotel. Although it is just a short walk, we will have shuttles on a constant loop to and from the V hotel and The Saguaro throughout the event. Go here to make your reservations at the reduced Alt Summit rate of $125 per night.
If you have already booked rooms at The Saguaro and are willing to switch to the V hotel, please email email@example.com. Thanks in advance!
LOAD IN and LOAD OUT
You will be assigned a load-in time about two weeks before the event. If you use a preferred provider (see below) to execute things, the load-in time will be coordinated through them. If you choose another service or remain independent, the load-in assignment will be made directly with you.
These two companies can help you with furniture, linens, flooring, etc.
Signature Party Rentals
Linda Jenkins: firstname.lastname@example.org
Classic Party Rentals in Palm Desert
Sharon Wyler: email@example.com
Crystal Jennings: firstname.lastname@example.org
*If you're looking for someone to help you with concept, custom design, and build out, we recommend
Danielle Gibson Events
You can register here using the code you have been sent. Please have each member of your team register separately. You will need to enter a billing address, but no credit card info. If you have questions about the process or how many registrations you have available please email email@example.com.
SHIPPING and RECIEVING
Boxes can arrive at the Saguaro Hotel starting Friday, February 23. Please let Kelly know how many boxes you anticipate shipping directly to the hotel. Mark boxes as follows:
The Saguaro Palm Springs
Attn: Hotel Sales Department
[SPONSOR NAME] [SPONSOR CONTACT] re: ALT SUMMIT
1800 E. Palm Canyon Drive
Palm Springs, CA 92264
Because of the limited storage space available at The Saguaro, shipped items can not arrive before Friday, February 23rd.
Storage rates (payable to the hotel) are as follows:
$2.50 per box of 40lbs. or less per day
$5.00 per box of 41lbs. or more per day
A daily storage rate and shipping fees will be charged to sponsors whose boxes arrive before Friday, February 23, 2018 or for items that are not packaged and shipped after the event.
Forklifts are not available at The Saguaro and are not included in the sponsorship fee. However, we anticipate brands needing a forklift and would be happy to put you in touch with those who request one to share cost if you’d like. Simply ask your Sales Lead or Sponsor Liaison for information and we’re happy to help.